The Accounts Payable Clerk is responsible for providing Accounts Payable financial and administrative support for two entities, to ensure effective, efficient and accurate financial and administrative operations. The Accounts Payable Clerk has the responsibility of properly processing all vendor and miscellaneous invoices received for payment. Activities shall include but not limited to opening mail, filing, processing A/P checks, vendor correspondence and follow-up, data entry.
Reviews all invoices for appropriate documentation and approval prior to payment.
Match invoices to receivers within ERP system and insure accuracy of invoice to goods received.
Enter non PO related invoices into ERP system; insuring proper approvals and accurate posting information
Generate payments to vendors, as scheduled, and insure checks or wires are accurate, checks signed, and approved by management.
Acts as liaison between corporate and branch accounts payable departments.
Answers all vendor inquiries; and works with purchasing and receiving to insure invoices match receiving documents.
Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
Assists corporate financial officers and branch personnel as necessary.
Assists in month end closing and reconciling Accounts Payable sub-ledger to General Ledger
Filing and maintaining accounts payable files
Complete other assignment from Financial Controller, Finance Directory or AP Manager.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.
Required Education and Experience High school diploma or two to three years’ previous experience
Preferred Education and Experience Associate degree in accounting
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.